Property Operations Coordinator – Annapolis, MD

Purpose and Scope: Professional, energetic individual who communicates well at all levels, has the ability to multi-task, set priorities and adhere to deadlines.
 
Job Description: 
· Review, code and process A/P check requests, vendor invoices, expense reports, etc., to ensure appropriate cost allocation and invoice approval. Audit and research as necessary. Maintain A/P record filing.
· Provide assistance for weekly check runs, obtaining proper check signatures, disbursing or mailing checks as required.
· Answer calls, relays messages
· Provides various clerical and other office administrative support duties for office staff, including tasks related to the workload of the Management team.
· Handles incoming mail and sorts for delivery to office staff.
· Manages office inventory for office services (office supplies, kitchen supplies, etc.)
· Maintains current Tenant Certificates of Insurance, issue insurance default notices when necessary.
· Assists Marketing Director in collection of monthly gross sales from permanent and temporary tenants.
. Support Marketing Director in the planning and coordination of special events and activities
· Supports routine operational duties such as receipt of deliveries, directing vendors, approving access, etc.
· Creates, designs and modifies memos and other tenant communications as directed by the General Manager (including but not limited to Default Letters, RCD letters, etc.) 
· Serve as Manager on Duty in absence of the General Manager (including some Saturday, Sunday or Holiday coverage)
· Special projects as requested.
Requirements
 · Bookkeeping/AP/AR experience required.
· Excellent computer skills (Word, PowerPoint, Excel)
· Property management real estate experience a plus.
· Candidate must be enthusiastic, creative, flexible, have strong technical aptitude and a desire to understand the real estate accounting process.
· Ability to work under pressure and coordinate numerous activities and groups of people who need to cooperate to achieve maximum efficiency.
· Strong interpersonal, oral and written communications skills required.
· Above average analytical skills, detail oriented. Personable, polished and professional with a positive attitude
· Excellent judgement and decision-making skills
· College degree preferred.

Interested candidates should email their resume and cover letter to Bill Baker, General Manager: bbaker@trademarkproperty.com